The Gold Coast has a real conference economy, which is not true of most cities its size. The convention centre at Broadbeach runs everything from small meetings to events in the thousands, and the big beachfront resorts sit within walking distance of it, so gala dinners and awards nights are steady work here rather than an occasional novelty.
Bands that do this regularly know the shape of the night: play while people arrive, stop for the speeches, then turn it into a dance floor for the last ninety minutes. That is a different craft from a pub set.
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Lineup and hours first, then the venue. A four-piece for two sets around the speeches at a Broadbeach resort is the standard job, and the resort's own AV can cut what the band brings and what you pay. Bigger bands with horns and a second singer cost more but fill a ballroom with several hundred delegates in a way a trio can't. The from-prices on this page are what Gold Coast corporate bands are quoting today, so start there and tell each band the room and the headcount.
Most of them will, and Brisbane has a bigger pool of corporate bands to draw on. It's an hour down the M1 on a good day, but a Friday afternoon bump-in at Broadbeach can be double that, so bands price the drive and plan an early arrival. Ask for the travel to be in the quote, not added later.
Resort lawns and pool decks are common for a Gold Coast welcome function and bands do them all the time. The things to sort are cover for the gear, because a summer storm arrives with no notice, the sea breeze, and the resort's own noise curfew, which on the beachfront can be earlier than you'd expect. Ask the band and the venue the same question about the cut-off time and make sure the answers match.
Two sets is normal: a background set while guests arrive and sit, then a dance set of an hour to ninety minutes after the awards or speeches finish. Gold Coast conference dinners often run late because the formalities overrun, so the band's dance set can start an hour after the run sheet says. Agree what happens if that occurs and whether the band's finish time moves with it.
Corporate nights are built around awards, speeches and a meal. A band that knows where the breaks fall will plan the sets around them instead of being interrupted.
The convention centre and the larger resorts have AV installed, which can cut what the band brings and what you pay. Smaller function rooms may have nothing.
Schoolies takes over Surfers Paradise, accommodation is gone and getting anywhere near the strip is difficult. Check your date before you book the venue.