Newcastle bands are used to playing rooms where half the crowd came for something else, and that is precisely the skill you are borrowing. A group that holds a beachside front bar on a Sunday afternoon while the surf report is on the television has learned things no function only act ever has to learn. Watch the live footage with the sound up and you can pick who has done those rooms.
Where it gets interesting is that the same acts work the Hunter and the lake as well as the city, so the answer to almost every question starts with the address. A gig in town, a vineyard room at Pokolbin and a hall out past the lake are three different nights for gear, travel and the hour the amplifiers go off.
Top picks are the acts in this category in Newcastle, without a review, rating or premium ranking: all these sort keys are tied.
Three arrangements circulate here. One number for the evening, agreed in advance, which is what most working musicians want and what causes the fewest arguments. Splitting the takings on the door, which makes sense where the band brings its own crowd into a night the venue is still testing. Or something guaranteed with an extra payment if the bar has a good one. Work out which of the three you are proposing before you send the first message, because a figure that reads generously under one reads badly under another.
Usually, and being self contained is half of why these acts get hired for private events at all. Check it in writing regardless, and describe your space while you are at it, since gear that comfortably fills a small front bar will run out of headroom in a hall or across an open backyard. Treat it as a good sign if the reply asks about the room before it names a number.
It happens constantly and the value is good, because a group playing every weekend already knows the material cold and nobody is charging you for rehearsal time. Two practical things settle whether it works in a house: whether the power will carry a full band plus lights without tripping, and whether the people either side of you have been told. Sound travels a long way down a flat Newcastle street once a kit is going.
Write to a handful together instead of one after another, since what you are looking at is a tight local circuit where several of these names share members. That also means a no from one can quietly be a no from two. With the date fixed and nothing coming back, open the search out to cover bands and party bands, where plenty of the same groups sit under a second heading.
Plenty of venues on this circuit keep a house amp and a kit on stage, so bands that work it travel light. If your room has nothing in it, check the quote covers the whole rig rather than assuming it will be waiting.
A room that refuses to empty at closing is a nice thing to have, right up until somebody starts haggling over an extra half hour with the crowd watching. Put a figure on going late in the same email that settles the fee, the set count and the finish.
Fridays and Saturdays go to paying venue nights months out, and the December work party run takes the rest. A Thursday, a Sunday afternoon or anything between May and August gets you a much better choice.