Ring your venue before you ring a pianist. Whether there is an instrument in the room, whether it has been tuned this decade and whether a hired player is allowed to touch it will decide the shape of every quote you get. A player walking in to a serviced piano is a cheap booking; a player bringing a stage piano, a stand, a stool and an amplifier is a different job with a different price.
In Brisbane that question matters more than it sounds, because the rooms that still own a piano tend to be old timber churches, halls and clubs, and the humidity up here has been working on those instruments for decades. Very few of the players here carry a written review, which is normal for background musicians rather than a warning. Listen to a recording in the style you actually want.
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It starts with whether you are hiring a player or a player plus an instrument, because bringing a stage piano and amplification adds gear, a carry and setup time to the day. After that it is hours, the style you want prepared and how far across the city they are travelling. The live from-prices on these Brisbane listings are the figures to compare.
Most professionals own a weighted stage piano and a speaker and will bring both if your venue has nothing. What decides whether that is a ten minute job or an hour is access. A flight of stairs up to a Queenslander, parking half a block away, a lift only big enough for two: each one costs them time before a note is played. Describe the route in advance and most will bring someone to help carry.
With a stage piano and a battery or mains speaker, yes, and it happens constantly at garden ceremonies here. Direct sun and afternoon humidity are hard on the electronics and harder on a real instrument, so get them under a roof or a marquee edge. Have a plan for a storm rolling in late in the afternoon, because between November and February one often does.
Yes, and the way to get it played properly is to send the music or a recording weeks ahead rather than naming the song in passing. A classical player will want the score; a jazz or standards player will want to know the key and the feel. Reading something cold on the day is not the same thing and it will sound like it.
Find out from the venue whether a piano exists, what condition it is in and whether a hired player may use it at all. Those answers in your first message let a Brisbane pianist quote properly rather than hedging on what they might have to carry in.
A room that is closed up through a wet summer and then air conditioned hard for your event will move an instrument noticeably. If the piano matters to your day, book a tuning for the week of the event rather than assuming last year's will hold.
Two hours of quiet standards under conversation is a mood, and a set that people stop and listen to is a performance. They are priced differently and prepared differently, so say which one you want before you compare two quotes.