Three kinds of wedding fill these DJs' calendars and they are not the same job. There is the ceremony on sand with no power within a hundred metres. There is the property up a gravel drive at Montville or Maleny where every speaker arrives in the back of a van. And there is the resort room at Noosa or Mooloolaba that already has sound rigged into the ceiling. Say which is yours before anybody quotes.
This coast is also bigger than it looks on a map. The run from Caloundra through to Noosa, and again out to the ranges, is proper driving with a boot full of equipment, and the leg that costs is the one home at one in the morning. Give each DJ the venue rather than the region, and write to several of them the same day, because the list is short and the popular Saturdays go first.
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Start from the hours, then add the separate ceremony rig, any dance floor lighting, the microphone duties during the formalities, and the driving. A property in the ranges carries a long haul and a pack-down in the dark that a Mooloolaba function room simply does not. Rather than lining up opening figures that each cover something different, ask every DJ for one landed total against your exact venue.
Working on sand means everything runs off batteries, and most of these operators already carry a compact speaker and a handheld microphone that covers an aisle comfortably. The problem out there is wind, which pulls sound sideways and seaward until the back rows hear nothing of the vows. Morning slots and sheltered pockets beat open sand late in the day, and the council permit is yours to arrange, not theirs.
For a Saturday in the warm half of the year, count on six to twelve months, since only a handful of people do this full time up here and they take the good dates first. Winter and midweek are a completely different story and much of this list will still be open. Where the date is fixed and popular, get the same brief in front of several of them at once instead of queueing.
Read the packages line by line, because that is where two apparently similar quotes actually separate. Then get your shortlist on the phone for twenty minutes each: whether somebody can run your order of events and be gracious to your grandmother comes through in a call and never in an email. Ask which local venues they have worked and listen for whether they know the rooms.
Plenty of these operators will announce your entrance, hand over for the speeches and call the cake, and plenty will only play music. Two quotes that look alike often differ on exactly that, so get the answer in writing before you pay a deposit.
Hinterland properties frequently offer one domestic circuit, a very long lead, or a generator that somebody else has hired and nobody has tested. Ask how much the rig draws and whether they have run off a generator before. Discovering the answer at five on the afternoon is expensive.
A second speaker, a second microphone, and a machine holding the music that is not the only machine holding the music. There is no second attempt at a wedding, and anybody who does this full time answers without pausing. Where nothing sits behind the one rig, the risk has quietly become yours.