Around here the booking is usually on private land rather than in a function room. A marquee on a back lawn, a milestone birthday on a terrace, a school or club event in grounds with a long driveway. That setting decides the act far more than the list does, and it decides it before you have opened a single profile.
The ten nearest you are all central Melbourne names about six kilometres west, every one of them carrying reviews from real clients. Six kilometres over Studley Park or down Barkers Road is nothing. The hard part is what happens once they turn in at your gate.
Top picks are the nearby performers with the most visible reviews, then rating, then the closest; further afield the closest come first, and premium listings break remaining ties. Distances are straight-line from Kew. Ask each act whether they travel to your venue and what that costs.
Something sized to the tent rather than the guest list. Two players early and a DJ once it gets dark will run a long evening off one supply, where a full band plus lighting can trip a domestic circuit and take the lights out with it. Ask any act what they draw before you assume the garden can carry it.
None of the nearest ten are. They give central Melbourne as their home, which from here is a short run west, and the distance sits on each card so you can see it rather than guess. A few acts do live in the eastern suburbs and appear further down the full list.
Yes, and a weekday daytime booking is often an easier date to fill than a Saturday night. Say up front that it is a school or community event, give the running time and mention whether there is a stage or a trailer, since a lot of these acts price that kind of work differently. Shade and power are the two things organisers forget.
Six months is sensible if the date is fixed, and longer for a wedding. Spring through to Christmas is when weddings, school events and work functions all want the same eastern-suburbs Saturdays, and the well-reviewed Melbourne acts go first. Asking several of them at once costs you nothing and ties you to none of them.
A big garden usually has one outdoor outlet meant for a mower, and a band plus lighting wants a great deal more than that. Find out what is actually available, in amps, and give the act that number before anyone quotes.
Long drives, gravel, a side gate that doesn't open wide and lawn that a loaded trolley sinks into. Tell the act how far it is from where the van stops to where they play, because a hundred metres of grass changes what they are willing to bring.
School fetes, garden lunches and club functions here mostly finish before dark, and a rock four-piece is the wrong shape for that. A soloist, a duo or a jazz group works under conversation and packs down in one trip.