Start time is the first thing to settle here, before the act and before the room. Caulfield South sits in the heart of Melbourne's Jewish community, and a large share of the celebrations in these streets, bar and bat mitzvahs, engagements, wedding receptions, milestone birthdays, are planned around Shabbat and the festival calendar rather than around a convenient Saturday evening. A party that cannot begin until after dark in midsummer starts very late indeed, and not every act is set up to finish at two in the morning.
The ten closest are all city acts, ten kilometres up the road, and all ten carry reviews from real clients. Cover bands dominate the group, with a jazz band, a musical duo and an accordion player alongside them. The accordion is not the novelty it looks like on a suburban list. It is one of the few instruments that carries a room full of dancing without a full rig behind it.
Top picks are the nearby performers with the most visible reviews, then rating, then the closest; further afield the closest come first, and premium listings break remaining ties. Distances are straight-line from Caulfield South. Ask each act whether they travel to your venue and what that costs.
Most will take it, though a late start rules out anyone already holding an earlier booking that evening. In summer, when the sun goes down close to nine, you are effectively asking for a job that finishes after one in the morning. Put the actual start and finish times in the enquiry and the acts who cannot do it will tell you immediately rather than three weeks later.
A room with twelve-year-olds and their grandparents in it is a genuinely hard brief, and a DJ handles the swing between the two better than a band does, because there is no gap between songs to lose the floor. A band gives you more of an occasion for the adults. A fair few families book a DJ for the night and bring in live music for the first hour.
None of the closest ten, no. They give central Melbourne as their base, roughly ten kilometres north, which on this side of town is a short enough run that it rarely shows up as a travel charge. The distance on each card is the honest figure, so read it rather than assuming the top of the list is local.
Half a year is comfortable, a quarter of one is tight, because the acts with a review history go first and this corner of Melbourne holds a lot of celebrations. Dates near a festival get asked for by several families at once. With a fixed date, message three acts in the same sitting instead of waiting on each reply in turn.
A booking that begins at nine or half past changes the quote, the parking and whether the act can take a second job that night. Say it plainly in the first message rather than working up to it, and you will hear straight away who is available.
Plenty of Melbourne musicians carry traditional and celebratory material well outside their advertised set and simply do not list it. Name two or three specific songs or a style you want covered, and let them tell you honestly what they know and what they would have to learn.
Community halls and synagogue function rooms around here often have an installed sound system and a microphone for speeches sitting in a cupboard. Find out before you enquire, because an act arriving with instruments only will usually quote better than one hauling a full PA.