Perth's outdoor half of the year is what makes this booking so popular here, and it is also what complicates it. A sax carries across a lawn with no cable following it, which suits a garden ceremony or a jetty at sunset perfectly. What it does not beat is the Fremantle Doctor, and an afternoon sea breeze off the river will take half the sound away from your guests before it reaches them.
So ask the player what they run outdoors and in what wind. Backing tracks need a battery speaker, which is a different setup from a purely acoustic set, and a big open space with traffic nearby needs real amplification rather than good lungs. Get that settled and the rest of the booking is simple.
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Lips give out at roughly the three quarter hour mark and no amount of professionalism changes that, so a rest has to be built in. Two hours of drinks on a Swan River lawn therefore arrives as two sets with recorded music covering the middle. Schedule the speeches or the group photographs into that gap and your guests will never notice it existed.
An unaccompanied horn reaches the back row of a garden on its own, so the walk down and the signing are usually fine without a cable in sight. Wind beats volume as the thing that ruins it, and a westerly at Cottesloe or Scarborough drags the sound off across the sand before your guests hear any of it. Backing tracks change the sums completely, because a battery speaker has to come along, so ask what the player brings when there is no power anywhere near the spot.
Left at full tilt a tenor will flatten every conversation in a private dining room, and it is a reasonable thing to worry about. Experienced players drop right back for a space like that, and a few will swap to an alto or a soprano rather than fight it. Describe the shape of the room and roughly how many people will be standing in it, and the level gets settled long before anyone turns up.
Watch a full song filmed live rather than a highlights reel, and listen for whether the player leaves any gaps at all. Restraint is the skill in this job: somebody honking through every track is wallpaper by ten o'clock, while somebody aiming at the peaks lifts the room each time. Ask how they pace a night and the answer will sort your shortlist quickly.
Standards through canapes and a live horn line over house music at eleven are different prices, different players and different nights. Name the one you want at enquiry rather than letting the quote guess.
Let them trade a few messages about keys, tempos and when the horn drops in, and the pair will read as one act on the night. Introduce them at the venue an hour before doors and you get a musician guessing over a stranger's playlist.
The Swan Valley, Mandurah and the wineries south of the city are long round trips at the hour a player drives home. Give the venue address with the enquiry, because a suburb alone gets you a number that will change later.