One question sorts this field faster than any other: what can you perform in besides English? Fairfield's calendar runs on engagement parties, henna nights, church and association dinners and weddings where the grandparents and the grandchildren arrived in Australia four decades apart, and a setlist that works beautifully in Coogee can die in a Fairfield hall by nine o'clock. Nobody puts that capability on a profile card, which is exactly why you have to ask.
The supply picture is plain enough. Every one of the ten closest acts gives central Sydney as its base, roughly twenty-odd kilometres back up the M4 or the Hume, so these are city performers driving out rather than people from around the corner. They do it regularly and they are good at it. Just build the drive into the conversation instead of pretending it is not there.
Top picks are the nearby performers with the most visible reviews, then rating, then the closest; further afield the closest come first, and premium listings break remaining ties. Distances are straight-line from Fairfield. Ask each act whether they travel to your venue and what that costs.
Some will and some will learn a handful of pieces for the key moments, and the honest answer varies enormously between acts. Put the question in your opening line rather than at quote stage, because it changes who is even a candidate. If an act says no, thank them and move on quickly rather than trying to talk them round.
Six months is comfortable and the spring and early summer weekends go well before that. Because the same city acts are covering the whole basin, your date is competing with every other reception in Sydney that night. Send three or four enquiries together instead of waiting for each reply in turn.
Not remotely, it is ordinary weekend work for them, but a run out the motorway and back after midnight is a real thing and some will price it. Say your venue suburb and your finish time in the enquiry so the figure that comes back already covers it. That beats discovering a travel line after you have already picked a favourite.
Hours behind the decks, how big a system the room needs and whether they are also running the formalities do most of the work on the number. A hall for two hundred needs more gear than a backyard, and that shows. The from-prices on the DJ cards here are where these acts currently start.
An act will take on two or three unfamiliar songs if you give them months and an actual version to learn from. A list of names in an email three weeks out gets you a polite no.
A long multi-part night with speeches, a cake, dancing and a formal entrance needs someone holding the order together. Some bands and DJs will run that and some will not touch a microphone between songs.
Community and club rooms around here set a finish time and a volume condition in the booking. Get both in writing from the venue, then brief the act, so you are not paying for a set you are not allowed to play.